The Project Coordinator works closely with the project teams to coordinate tasks, such as schedules and budgets. The Project Coordinator will also support the assigned team/department with administrative duties. This position ensures a smooth day-to-day operation of their department. Job Responsibilities Coordinates proposal and project preparation. Gathers data and documents to a centralized location. Coordinates with internal team and clients to plan project update meetings - arranges meetings, creates agenda, records and distributes notes. Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures. Prepares reports and forms for Project Manager review. Assists in Change Order development and monitors through client sign-off. Provides initial, line item review for expenses and time. Assists in preparing construction packages. Maintains project files. Provides administrative support for department operations. Creates, edits and maintains department and project documentation including, but not limited to, Word documents, spreadsheets, presentations and proposals. Prepares purchase requisitions for review and approval by management. Assists in the preparation of regularly scheduled reports. Experience 2-5 years project coordination, project administration Construction, utilities, or infrastructure projects preferred Experience supporting multiple projects at once (tracking schedules, budgets, deliverables) Software/Tools: Excel, MS Project, Sharepoint, ProjectWise or similar