Assistant to Senior Director, Human Resources (004080) Assistant to Senior Director, Human Resources (004080) Location: Downtown Seattle: Organization: Human Resources Employee Status: Regular Schedule: Fulltime Posting Expires: Apr 8, 2026, 12:59:00 AM Minimum Salary: 107,693.00 Maximum Salary: 145,702.00 The Port of Seattle is unable to sponsor employment visas at this time. Salary offers will be made within the posted range. Placement within the range will be determined based on your similar work experience. The Port considers work experience to be similar if the scope and level of responsibility of your prior positions match the job being offered. As the Assistant to the Senior Director, Human Resources (HR), you will provide varied, complex, and high level professional support to the Senior (Sr.) Director of HR and members of the HR leadership team. You will also perform a range of HR responsibilities in support of the department's mission, vision, goals, and objectives. You will provide high level support to the Sr. HR Director and HR Directors by managing complex calendars and meeting schedules, drafting correspondence and other projects as assigned, including issues of a highly confidential or sensitive nature. HR Director and internal and external customers, including the Commission, Executive Director, and the Executive Team. HR Director's calendar and communicate outstanding items. HR Director's weekly oneonone checkins with direct reports, HR Leadership Team meetings, HR Extended Leadership Team meetings, HR allstaff meetings, and biannual retreats. You will provide support to the HR department for programs including, but not limited to, managing department procurement card charges and reconciliation, purchase requisitions and requests for checks; working closely with Accounts Payable to ensure invoices are paid and issues are resolved; and contract management, including coordination with the Central Procurement Office (CPO), Requesting Department Representative (RDR), and all documentation processes. You will work closely with HR and Commission Records staff to ensure HR Commission meeting documents are submitted according to the Commission schedule and document routing system in SharePoint. You will provide leadership, direction, coaching, and guidance to the HR Sr. Administrative Staff Assistant, two Administrative Assistants, and any other assigned direct reports or emergency hires. You will also ensure PerformanceLink goals are established and regularly reviewed and that documented checkins and other PerformanceLink processes and timelines are followed. You will lead and participate in planning, coordination, and execution of a variety of HR and Portwide programs. You will oversee and participate in planning the quarterly Safety and Service Awards Luncheons, including creating accurate lists of honorees, sending and tracking invitations for honorees and supervisors, supporting Civil Service Commission programs, Executive Round Tables or Forums, Continuity of Operations Planning (COOP) coordination, leadership conferences, HR Broadcasts, Portwide Holiday Luncheon, Take Our Kids to Work Day, and recognition programs such as Public Service Recognition Week. You will manage the oversight and schedule of policy updates for all HR related policies. You will set up the processes, templates, approval coordination, and ensure Equity, Diversity, and Inclusion (EDI) review is completed. You will coordinate and track HR responses to public disclosure requests and subpoenas by researching and distributing requests for records to subject matter experts, gathering documents from subject matter experts, and providing responses to the Port's legal department. You will partner with the Port's legal department to ensure requested documents are in accordance with EX19 policy and procedure. Who you are: Experienced - You have five (5) years of senior level administrative experience supporting senior management or executives, including scheduling, budget creation and management and includes one (1) year of supervisory, leading, mentoring experience, including leading a project or programs. Desired - We hope you also have a Society of Human Resource Management (SHRM), Professional in Human Resources (HRCI), or related HR certification. We also hope you have experience supporting leaders in a large matrixed organization. Committed to Equity - You will equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees. Proficient - You demonstrate comprehensive knowledge of Human Resources programs, policies, and procedures; budget development, monitoring, and reporting processes; project management practices; customer service principlesincluding needs assessment, quality standards, and satisfaction evaluationand Port, department, and program policies and procedures. You are skilled at proofreading and editing documents and demonstrate active listening. Leader - You possess leadership skills including setting performance expectations, managing and improving performance, and providing leadership, direction and feedback. Technically Skilled - You have technical proficiency in Microsoft Office products, HRIS systems, and other related HR or administrative systems. Work Schedule - Your normal work schedule will be Monday - Friday, 8:00 a.m. Slightly more flexible start and end times are available in this role. Work Environment - This work will take place in a hybrid/inoffice setting at Management's discretion. This role requires a minimum of three days in the office each week and will occasionally require work at other Port locations. If a position is eligible to telework, work performed while teleworking must be performed in Washington State. Security Requirements - As the successful candidate, you must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). In addition to the summary below, benefit details for nonrepresented positions can be found on the Port of Seattles website. If the position is represented by a union, please refer to the Collective Bargaining Agreement or contact the appropriate Union Representative for specific information related to benefits and eligibility. Healthcare - Medical, Dental, and Vision Care with options that work for you and your family. Paid Sick Leave - At least one hour of sick leave for every 40 hours worked. Holidays - More than ten days per year to celebrate with family and friends away from work. Pension/Retirement Plans - A pension and additional savings plans to prepare for your future after the Port. Parental Leave - Six weeks of paid leave to spend with new additions to your immediate family. Development - From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture. Equity, Diversity, and Inclusion - The Port of Seattle values diversity as a source of innovation and strength. WorkLife Balance - We provide the resources to help you create habits to be healthy and balanced. Mission Driven - We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner. Every role at the Port of Seattle is vital to our thriving community. With facilities and property ranging in scope from a halfacre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Our vision is to create a Port that mirrors - throughout its breadth of operations and services and within its leadership - the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity.