The Administrative Specialist oversees a wide range of administrative functions, supports departmental leadership, and ensures efficient operations across the School of Education. This role manages financial and personnel processes, provides executivelevel support to the Director, maintains essential department records, coordinates hiring activities, and serves as a key point of contact for students, faculty, staff, and external visitors. RESPONSIBILITIES Administrative & Executive Support Provide highlevel support to the Director, including calendar, travel, scheduling, and general operations. Manage and maintain departmental financial records using OneDrive, DASH, and other university systems. Monitor ledgers monthly and reconcile procurement card purchases, invoices, requisitions, and contracts. Oversee the full Background Check and Liability process. Maintain records for effort certification, auditing, and general departmental documentation. Support and monitor student workers and graduate assistants. Faculty & Academic Processes Coordinate contracts, special appointments, additional pay actions, and dual services. Maintain faculty files, including EDOs, SPDRs, appointment letters, transcripts, and RTP documentation. Support faculty throughout reappointment, promotion, tenure, and evaluation processes. Serve as a resource to the RTP committee and ensure timely submission of materials. Plan and execute the annual School of Education Award Ceremony, including scholarships, communications, reservations, catering, programs, and logistics. Maintain and update the School of Education website in collaboration with college communications. Departmental Operations & Budget Support Manage the School of Education SharePoint site and committee documentation. Coordinate meeting logistics, including agendas, minutes, and faculty review processes. Pull course enrollment data and submit payroll summaries each semester. Assist with purchasing, supply orders, IT requests, journal vouchers, cost transfers, and other financial documents. Support principal investigators (PIs) in maintaining grant documentation. Maintain personnel records and track position actions. Hiring Support & Special Projects Coordinate the hiring process for adjunct faculty, including Equifax, I9 documentation, and onboarding support. Assist search committees with scheduling, communications, travel arrangements, and hiring documentation. Manage department equipment logs, space inventory, and key card access. Coordinate room reservations (including Hunter Hall 407) and maintain digital signage in the SOE lobby. Complete annual university trainings and other duties as assigned. Knowledge, Skills, and Abilities Knowledge of office operations, budgeting, and basic bookkeeping. Strong technology skills and proficiency in Microsoft 365 tools. Excellent organization, communication, and professional etiquette. Ability to work independently, multitask, problemsolve, and manage time effectively. Review of applications will begin March 24, 2026 and continue until the position is filled. Applications received by this date will receive priority consideration. QUALIFICATIONS Required: High school diploma or GED required. Experience supporting administrative, operational, or academic processes is preferred. Equivalent experience or training may substitute for education where applicable. Work Location: University of Tennessee Chattanooga, TN Campus This is a fully on-site position. Compensation and Benefits: UT Market Range: MR06 Anticipated hiring salary: $21.64/hr Find more information on the UT Market Range structure Find more information on UT Benefits