Scheduled Hours 40 Position Summary Position provides administrative support and day-to-day office operations for the Vice Chancellor of Enterprise Physical Operations, Infrastructure, Capital Programs, and Real Estate. This role ensures consistent, integral, and accurate coordination of office processes, providing superior support to the Vice Chancellor and the administrative team. Provides office, document preparation, budget/financial, and administrative support for an individual, department, office, or designated staff group. Encompasses approximately 75% scheduling/calendar management and 25% operations. Manages schedule coordination of diverse and complex appointments, meetings, and travel arrangements for the Vice Chancellor. Assists with logistical support and preparation for meetings, including presentations, agendas, meeting minutes, arranging locations and meeting room reservations, catering, parking arrangements, materials, and communications. Maintains accurate and efficient filing of documents, prioritizing the Vice Chancellors files. Ensures all confidential administrative and correspondence files are maintained and available as needed. Types and composes a variety of documents, creates mail merges, and manages electronic and hard-copy files. Assists with maintaining and updating pertinent contact information, directories, departmental lists, email lists, and databases. Maintains office supply inventory, coordinating purchases as needed, and managing purchase order and work order requests applicable to office operations. Answers the phone and screens calls, providing information in accordance with organization policy. Greets and directs visitors, ensuring office confidentiality is always maintained. Provides information and answers both internal and external inquiries about assigned processes and projects. Assists with proofreading and editing various communications, presentations, reports, departmental information, program literature, and mailings; coordinates the printing, publishing, and distribution process as applicable Prepares expense reports and reimbursement requests in accordance with guidelines. Provides support with scheduling conference rooms for the administrative team. Working Conditions: Job Location/Working Conditions Normal office environment. Ability to travel to various on- and off-campus locations. Equipment Office equipment. Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Work Experience: Relevant Experience (2 Years) Skills: Not Applicable Driver's License: Bachelor's degree Certifications /Professional Licenses : No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Business Acumen, Computer Literacy, Critical Thinking, Customer Service, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Teams, Microsoft Word, Office Procedures, Oral Communications, Organizational Commitment, Professional Integrity, Sound Judgment, Strive for Excellence, Teamwork, Working Independently, Written Communication, Zoom Video Grade G07-H Salary Range $19.29 - $29.91 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Need adult care? WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: It is the Universitys policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.