Bookkeeper Role

Under the general supervision of the bookkeeper, the assistant bookkeeper is responsible for assisting the bookkeeper in the following tasks: maintaining a complete set of records for all financial transactions; balancing books; preparing trail balances; maintaining checking and bank accounts; and preparing statistical and tax records.

Responsibilities

• To assist the bookkeeper in the following:
• Keeping a complete set of financial records including cash receipts, cash disbursements, general ledger, subsidiary ledger, and general journal.
• Balancing books and compiling statistical reports
• Preparing monthly bank reconciliation and trial balances
• Calculation payroll, preparing paychecks and other pertinent records
• Preparing calculations for payroll taxes
• Preparing and submitting monthly invoices and bi-monthly reports
• Maintaining petty cash and contribution records and funds

A qualified bookkeeper for a not for profit organization should have: Education & Experience

• A Bachelors degree in Accounting, Bookkeeping, or a related field
• At least two years of accounting or bookkeeping experience, preferably within a nonprofit environment.

Core Skills & Knowledge

• Strong ability to maintain complete and accurate financial records, including:
  • Cash receipts and disbursements
  • General and subsidiary ledgers
  • General journals
• Proficiency in balancing books, preparing trial balances, and generating statistical reports.
• Experience with bank reconciliation, payroll calculations, preparing paychecks, and maintaining payroll tax records.
• Ability to prepare monthly invoices and bi monthly financial reports.
• Competence in managing petty cash, contribution records, and designated funds-important in nonprofit financial accountability.

Professional Attributes

• Must be alert, pleasant, discreet, and professional in behavior and appearance.
• Should be flexible and willing to perform various bookkeeping functions as needed within a nonprofit structure.

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